NHS Sheffield Clinical Commissioning Group

We want you to have more care closer to your home...

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Why we collect information about you?

3. Why we collect information about you?

We generally use anonymised data, which means you cannot be identified from that information, and we will only use your personal confidential data with your consent or if there is a legal requirement to do so. For information that may identify you (known as personal confidential data) we would only use this in accordance with the: 

  • Data Protection Act 1998 - This Data Protection Act requires us to have a legal basis if we wish to process any personal information.  
  • NHS Care Record Guarantee– sets out high level commitments for protecting and safeguarding your information, particularly in regard to your rights to access your information, how information will be shared, how decisions on sharing information will be made and investigating and managing inappropriate access (audit trails) 
  • NHS Constitution for England – this states that you have the right to privacy and confidentiality and to expect the NHS to keep your confidential information safe and secure 

We also have to honour any duty of confidence attached to information and apply Common Law Duty of Confidentiality requirements. This will mean where a legal basis does not exist to use your personal or confidential information we will not do so. 

There are some specific areas, however, because of our assigned responsibilities where we do hold and use personal information. In order to process that information we will have met a legal requirement, in general this is where we have complied with one of the following:  

  • The information is necessary for the direct health or social care for patients 
  • We have received consent from individuals to be able to use their information for a specific purpose 
  • There is an overriding public interest in using the information e.g. in order to safeguard an individual, or to prevent a serious crime 
  • There is a legal requirement that will allow us to use or provide information (e.g. a formal court order) 

The areas where we use personal information are: 

  • Individual Funding Requests – An Individual Funding Request (IFR) is a request to fund a healthcare intervention that falls out of the range of services and treatments that the Clinical Commissioning Group (CCG) has agreed to commission. The CCG has a team who process these requests. 
  • Continuing Healthcare Requests – these are assessments for continuing healthcare assessments (a package of care for those with complex medical needs). The CCG has a team who process these requests.  
  • Queries / Concerns and Complaints – Sheffield CCG act with your consent to investigate any issues.
  • Safeguarding - Assessment and evaluation of safeguarding concerns for individuals – old and young. The CCG has a safeguarding team who deal with this and they disclose information to other safeguarding partners when this is required. 
  • Medicines Management / Optimisation Services – The CCG has a team who are responsible for the clinical and cost effective use of medicines. The team works with practices to review drugs 
  • Patient Engagement - if you are a member of any of our patient participation groups, or have asked us to keep you up to date about our work and involved in our engagement and public consultations, the Communications team keeps this data about you. 

We keep your information in written form and/or on a computer stored securely and confidentially. 

The records include personal details about you, such as your name and address. They may also contain more sensitive information about your health and also information such as outcomes of needs assessments.  

Information is held in accordance with the retention periods as set out in the Records Management Code of Practice for Health and Social Care 2016

NHS Sheffield Clinical Commissioning Group

722 Prince of Wales Road
S9 4EU