Details of information used for specific purposes: Information for Job Applicants


Data Controller(s)

NHS Sheffield CCG


The CCG will process information provided by applicants for the management of their application and the subsequent selection process.

Type of information Used

Anonymous – for shortlisting and selection purposes

Identifiable: Personal such as name, address, date of birth etc.) - following the short-listing process

Legal basis

Article 6 – 6(1)(c) ‘…necessary for compliance with a legal obligation…’

For criminal conviction information (obtained via the Disclosure and Barring Service (DBS)) processing meets the requirements of Article 10 of the GDPR under Schedule 1, Part 1 of the Data Protection Act 2018 - processing in connection with employment, health and research - Processing necessary for the purposes of performing or exercising obligations or rights of the controller or the data subject under employment law, social security law or the law relating to social protection.

Relevant legislation: the provisions of the Safeguarding Vulnerable Groups Act 2006 as a basis for carrying our DBS checks.

How we collect (the source) and use the information

The recruitment process involves passing details provided by you on your application regarding your qualifications, skills and work experience, (but excluding your name, address and other personal data) to the short-listing and selection panels. After shortlisting, the names of those being interviewed will be provided to the interview panel. On occasion the interview panel may include colleagues external to the CCG, such as the Local Authority. Details provided by you are also used to help fulfil our obligations to monitor equality and diversity within the organisation and process your application.

Data Processors

Methods Consulting Ltd – management of NHS Jobs (recruitment website)

Your Rights

  • To be informed about the processing of your information (this notice)
  • Of access to the information held about you
  • To have the information corrected in the event that it is inaccurate
  • To restrict or stop processing
  • To be notified of data breaches

How long we will keep the information

For unsuccessful job applicants, information is retained for 1 year.

For successful applicants, job application information is retained for 3 years.

Who we will share the information with (recipients)

This information is not usually shared outside of the CCG unless an individual external to the CCG is included on the interview panel.

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